10 Best Time Blocking Apps of 2026

Reclaim.ai is not a calendar of its own. It connects to an existing Google Calendar or Outlook Calendar account and fills it with blocks on your behalf. You set a weekly Focus Time goal and Reclaim defends that time around meetings, Habits find a slot for recurring routines such as lunch or exercise, and Buffer Time adds breaks after video calls. The free Lite plan includes those agents plus Smart Meetings for 1 user, with a 1 week scheduling range, 1 calendar sync and 1 scheduling link. Starter, listed at $10 per seat per month on yearly billing and $12 monthly, raises the range to 8 weeks and adds unlimited integrations including Todoist, Asana, ClickUp, Jira and Linear. The trade-off is control: blocks move as your calendar changes, which suits busy meeting schedules but can surprise people who prefer a fixed plan. For anyone already living in Google or Outlook, it is the strongest free option we found.

Structured is the simplest way on this list to block time by hand. It shows your day as one vertical timeline, and you drag tasks, routines and events into place, with colors and icons to tell them apart. The free version, per the US App Store listing, includes the visual planner, an inbox for quick capture, sub-tasks with notes, a Pomodoro focus timer, Live Activities and widgets, and sync across iPhone, iPad, Apple Watch and Mac. Structured Pro connects your calendars and Reminders, adds recurring tasks and routines, AI day planning and Replan, which moves missed tasks to a new slot. The App Store lists Pro in-app purchases from $2.99 a month and a $99.99 lifetime option, with several yearly price points. The limits: it is built for one person, there is no team sharing, and calendar import needs Pro. For students and solo workers on Apple devices, it is the easiest timeline planner we found.

TickTick is a full to-do list app that also handles time blocking. Tasks can carry a duration on Premium, and the calendar view, unlimited on Premium, lets you drag those tasks onto the day; a Timeline View is also part of Premium. Around that sit a habit tracker, an Eisenhower Matrix, statistics and AI features including an AI Assistant and AI Voice Capture. The free plan covers 9 lists with 99 tasks each, list and Kanban views, natural language reminders and cross-platform sync, but only a basic calendar view. Premium costs $49.99 a year on the vendor's pricing page, which the page states is less than $4.17 a month, and raises the caps to 299 lists and 999 tasks per list. TickTick does not place tasks into open slots for you, so it suits people who like to plan by hand. For a single app that holds tasks, habits and time blocks, it is the cheapest paid plan here.

Morgen combines a calendar, a task list and an AI Planner that helps place tasks into time blocks. It connects unlimited calendars and task integrations, adds calendar automations, and includes a booking page and scheduling links, so it can replace a separate scheduling tool. Its biggest practical difference is platform coverage: the pricing page lists apps for Windows, macOS, Linux, mobile and browser, and the comparison table on the same page lists Google Calendar, Outlook or Microsoft 365 and iCloud Calendar. The vendor describes the service as Swiss-hosted and GDPR compliant. Pro costs $15 a month billed yearly or $30 billed monthly, and team plans start at $10 per seat per month billed yearly with a minimum of 2 seats. There is a 14 day free trial with no credit card and a 30-day money-back guarantee, but no free plan. For people who work on Linux or switch between Windows and a Mac, it is the most complete cross-platform option here.

Sunsama is built around a daily routine: each morning you pick what to work on, check that the workload fits the hours you have, and timebox each task directly on the calendar. It syncs both ways with Google, Outlook and Apple calendars and pulls tasks from project tools such as Asana, Trello and Jira, plus emails and Slack or Teams messages. During the day you can pull in new work, mute apps and get break reminders, and at the end of the day it tracks your wins. Weekly Objectives and a Pomodoro timer round it out, and Pro includes AI, MCP and Zapier. There is one Pro plan at $17 a month billed yearly ($204 a year) or $22 monthly, with a 14 day free trial that needs no credit card. Sunsama states it has no free forever plan and does not plan to add one. It costs more than most apps here, but it is the most complete planning ritual we found.

Trevor AI sits between a task list and your calendar. Its Task Hub holds tasks, or pulls them from Todoist, Google Tasks or Microsoft To-Do, and the Smart Planner shows a connected Google or Microsoft calendar so you can drag tasks into time slots. On the free plan, Trevor already offers unlimited task scheduling, auto-scheduling, AI-predicted task durations, in-schedule suggestions you accept with one click, and a Focus Mode with a timer and short action plan. Pro, listed at $5 a month paid annually or $6 monthly, adds multiple calendar accounts for work and personal life, recurring scheduled tasks, a personal AI model that adapts over time, a Smart Scheduling Queue and a progress dashboard. The vendor says the shown price may include a 25% sign-up discount and offers a 30 day money-back period. It runs on the web for mobile and desktop rather than as native apps. For Todoist users who want AI help placing tasks, it is the cheapest route we found.

Todoist is a task manager first, and time blocking is something you add on the Pro plan. Pro unlocks a calendar layout and task duration, so tasks with a set length can be seen and planned against your day, along with 300 personal projects, 150 filter views, custom reminders, deadlines and full reporting history. The free Beginner plan keeps 5 personal projects, Smart Quick Add, reminders, list and board layouts and calendar integration, but not the calendar layout itself. Pro costs $5 a month billed yearly ($60) or $7 billed monthly, and the Business plan for teams is $8 per user a month billed yearly. Todoist does not place tasks into open slots, so heavy schedulers often pair it with Trevor AI or Reclaim.ai, both of which list a Todoist integration. For people who already keep their tasks in Todoist, upgrading to Pro is the cheapest way to start blocking time without moving apps.

Motion goes further than any other app here toward planning your day for you. Its AI Task Planner and AI Calendar place tasks and meetings on the calendar, and the platform also holds projects, docs, a wiki, notes and an AI chat, so a team can run work in one place. Pro AI, listed at $19 per seat per month for professionals and small teams, includes those features, unlimited storage, iOS, Android and desktop apps, integrations and 7,500 AI credits per seat per month. Business AI, at $29 per seat, adds team capacity planning, dashboards, timeline and Gantt charts, time tracking and permissions, with 15,000 credits. The pricing page offers monthly or annual billing and says annual saves 33%. There is a free trial but no free plan, and the breadth of features takes longer to learn than a simple timeline app. For teams that want project work scheduled into calendars automatically, it is the most complete option.

Akiflow starts from the inbox: it collects tasks from other apps and emails through 2-way sync and quick capture, then lets you drag them onto a Google or Outlook calendar as time blocks. A daily planning ritual, recurring tasks, priorities, labels, availability sharing, keyboard shortcuts and productivity analytics are all part of Pro, along with the Aki AI assistant and an MCP Connector. Zapier and IFTTT automations cover tools without a direct integration. There is one Pro plan: $19 a month billed yearly ($228 once a year) or $34 billed monthly, with a 7 day full-access trial. Akiflow states it has no free plan and that the trial needs a card. An AI Meeting Assistant for recordings, transcripts and summaries costs an extra $19 a month. It is a strong tool for people whose tasks live in many places, but at $34 monthly it is the priciest monthly plan on this list.

Fantastical is a calendar first, and it suits time blocking for people who type their plans. Its natural language parser turns phrases into events or tasks, so a sentence like a two hour writing block tomorrow morning becomes an entry, and tasks from iCloud Reminders, Todoist and Google Tasks appear next to events. The free version, per the US App Store listing, covers basic events, full day, week, month, quarter and year views, task support and a 3 day weather forecast. Flexibits Premium, listed at $6.99 among the in-app purchases, adds Openings for availability-based scheduling, Proposals for meeting polls, event and task templates, calendar sets, video call links and more, across Mac, iPhone, Apple Watch and iPad. It connects iCloud, Google, Exchange and Office 365. It does not schedule tasks automatically, and it runs only on Apple devices. For Mac and iPhone users who want a fast calendar to block time by hand, it is a polished choice.